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Plan International Tanzania Jobs, 2022
Finance Officer
Location: Katavi, Tanzania
Company: Plan International
BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based
Vijana na Ubora, Malengo na Afya (VUMA) project is a 7-year Global Affairs Canada (GAC) funded project, aiming at increasing realisation of Sexual Reproductive Health and Rights (SRHR) for Adolescents Girls and Young Women (AGYW) in all their diversity in Katavi region. The project will increase AGYW’s individual and collective agency by building Sexual Reproductive Health Rights, Sexual Gender Based Violence, Mental Health, Infection Prevention and Control (IPC) and Nutrition by empowering them via increased social capital; and by helping them to acquire skills, capacities and increased financial capital. The project will also strengthen the provision of gender and adolescent-responsive and inclusive (GAR&I), integrated and innovative ASRHR and protection services and support for AGYW by building community, school, health facility and governmental capacity, infrastructure, planning and management.
In addition, the project will work with local Women Rights Organizations (WROs), Youth Led Organizations (YLOs), adolescent groups and stakeholders to ensure that gender equality (GE), SRHR and protection frameworks, policies and services are gender-responsive and evidence-based.
ROLE PURPOSE
- The Finance Officer will coordinate VUMA project payable and receivables in Katavi. She/he will be responsible for overseeing, organizing and maintaining the financial documentation and records, systems and processes of the project, including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration. She/he will handle and resolve inquiries regarding suppliers’ payments and keep spreadsheet for reconciliation purposes. This position report to VUMA Finance Manager.
Dimensions of the Role
- Review and post transactions in the system, ensuring correct coding and accuracy.
- Prepare monthly financial reports to be shared with the Finance Manager for review, and when needed. Reconcile project expenditures in the system with the financial report.
- Provide support to the project finance manager on the financial month-end closure processes.
- Monitor all financial transactions and recommend ways to increase the effectiveness of the internal control weakness observed Maintain all financial required records to ensure smooth transactions for all financial processes
- Assist program staff in budget preparation and ensure completeness and accuracy and validate the unit cost
- Ensuring spending is in line with the approved budget and project workplan
- Providing technical support to the project implementing partners, and review of staff Liquidation reports for accurate submission of financial reports and exercise of fiduciary responsibilities. Reviewing requisitions and payments before approval
- Supporting the Procurement department in proper project asset management.
- Proper filling and maintaining of the supporting financial documents to be used during an audit.
- Reconciliation and filling of bank statements on a monthly basis with appropriate approval.
- Support to ensure procurement processes are well followed
- Maintain and update the asset register on regular basis
- Identify and handling project bills problems and disputes, with support from Project Manager and Project Finance Manager and ensuring accurate billing of suppliers
- Maintaining confidentiality of information and documents
- Undertake other reasonable tasks as directed by the Finance Manager and Project Manager
Required experience and Qualifications
- Bachelor's degree in Accounting, Finance, Commerce or related field, CPA as an added advantage
- Minimum of 3 years proven skills in finance management in reputable and comparable organizations.
- Experience of non- profit sector including management of grants
- Experience of managing grants within contractual conditionalities
- Proficiency with accounting software and excellent Excel skills.
- Knowledge of financial reporting
- Strong understanding and knowledge of Cash Flows, Budgetary Controls and government compliance
- Proven ability to make complex and time-sensitive decisions in the best interests of the organization.
- Ability to work independently with minimal supervision
- Ability to training and orient finance and non- finance staff on budget and finance management
Knowledge
- In-depth understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of gender transformative approach in budgeting
- Demonstrated knowledge in developing of grant budget
- Knowledge in supervising multiple partners with complex relationships
Skills
- Analytical and problem-solving skills
- Proficient computer skills in Microsoft applications and accounting packages
- Ability to work under multidisciplinary and multicultural environment
- Meticulous attention to detail with high level organizational skills
- Excellent communication skills, with demonstrated ability to write financial reports
- Excellent communication skills.
- Fluent spoken and written English and Kiswahili
Behaviours
- Hardworking with capacity to work independently with minimum supervision
- Honest, integrity, open and transparent personality.
- Working towards achieving a team goal
- Be able to respect all groups of people in the community and culturally sensitive
- Persuasive and able to work with different cultural settings
- Motivated, energetic and strives to develop and support other
- Result oriented and able to work independently and as part of a team.
- Working for the best interest of the organisation and children
- Appreciate of child rights and gender equality
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