Finance Officer at Norwegian Refugee Council January, 2023
JOB DESCRIPTION
Report to: Finance Coordinator
Duty station: Kibondo, Tanzania (with frequent travels to the refugee camps) Travel: 20%
Project number: TZFM2303/TZFM2301
Duration and type of contract: 12 months with possibility of extension subject to funding availability.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
RESPONSIBILITIES
- The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic responsibilities
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
3. Prepare and submit reports and analysis.
4. Ensure proper filing of all support documents.
5. Support line managers in procedures and require support team trainings.
6. Supervision and capacity building of staff under supervision.
7. Ensure that the accounting, monitoring and reporting are according to procedures.
8. Support project staff in financial matters.
9. Maintain budget control and monitor cash flow for the area.
10. Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
Specific responsibilities
2. Training of line managers and staff with financial responsibilities.
3. Prepare Budgets and financial reports to donors.
4. Verify PR/PO/BAS and vouchers and supporting documents meet NRC standards before payment.
5. Participate on procurement committee meeting and make sure procurement are made in line with NRC guideline.
6. Ensure timely payment of staff salaries, contractors, suppliers and other expenditures.
7. Review and Post financial data in Agresso on daily basis.
8. Ensure all taxes, pension & other statutory deductions are payable on monthly bases. They should be accurate and submitted timely to governing authority.
9. Monitor budgets regularly and inform/advice the Area /Support Manager on the status of spending.
10. Ensure proper filing of support documents.
11. Support in preparation of Annual and donor Audit.
12. Support Area /Support Manager and project staff in financial matters.
13. Support in the implementation of the anti-corruption policy.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
All NRC Employees in Kibondo, Nyarugusu – Tanzania
Finance staff regional office
Local Authorities, TRA, banks
Peer INGO’s
Scale and scope of position
Stakeholders: Other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies.
Budgets: Nyarugusu budgets.
Information: Agresso, Intranet, NRC Workplace
Legal or compliance: National fiscal laws, taxation laws, etc.
QUALIFICATIONS
Competencies
- Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
- Minimum BA in accounting plus CPA certificate with four years’ experience working as a Finance Officer or above in a humanitarian/recovery context preferable INGO. At least two years of experience in supervising staff.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Knowledge about own leadership skills/profile.
- Fluency in English, both written and verbal.
Context/ Specific skills, knowledge and experience:
• Excellent interpersonal, written and verbal communication skills.• Strict attention to policy and practice detail.• Very strong financial analysis skills.• High integrity.• Good knowledge of financial reporting systems in donor funded work specifically UNHCR.• Ability to work under pressure and meet deadlines.• Good cultural awareness and sensitivity.• Ability to function independently and as a work team leader/facilitator.• Excellent computer skills with hands on experience on computerized accounting systems; and Microsoft Excel, Word and PowerPoint. Financial software Agresso preferable
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency
Framework states 12 behavioural competencies, and the following are essential for this position:
Handling insecure environment.
Planning and delivering results.
Empowering and building trust.
Communicating with impact and respect.
Planning and delivering results
Analyzing.
3. Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Additional Information
”Female Candidates are encouraged to apply”.
Salary: According to NRC’s Salary Scale.
Apply Before 01/30/2023
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